2025/26 REGISTRATION POLICY, REFUNDS, AND COLLECTION OF REGISTRATION, TOURNAMENT AND REP FFES
Oro Minor Hockey Association has a duty to its members to collect fees owing in a way that is responsible and thoughtful, yet respectful to all those that pay. Action on unpaid fees must occur before the season starts or early in the season before it is too late for corrective action.
Registration
Registration is not complete until full payment via e-Transfer is received by [email protected]
Registration will open up early for Oro residents only. Exceptions to this are out of area players that have played at least two full consecutive seasons registered with Oro Minor Hockey. Date to be advised.
Out of Area Fee: Players that do not reside within the boundaries of Oro Minor Hockey will be charged a $100.00 Out of Area Fee. Exceptions to this fee are out of area players that have played at least two full consecutive seasons registered with Oro Minor Hockey and Goalies will be exempt if the division is in need of extra goalies.
Payment of Registration Fees
Please include the players name and age group in the notes section when making payment by e-Transfer
There are 2 options for payment:
1. 100% of the registration fee including lottery fee to be paid via e-Transfer within 5 business days of registering with HCR.
OR
2. Payment installments will be accepted as follows:
a. First payment - 50% of the registration fee, including lottery fee must be received by e-Transfer within 5 business days after registering with HCR.
b. The final 50% of the registration fee (2nd installment, including lottery fee) is due on August 1st by eTransfer. Failure to remit this payment by this date will result in cancellation of your registration and your first payment will be returned to you via cheque.
If registration is completed after August 1st, full payment is required at registration and must be received via e-Transfer to [email protected] within 5 business days.
If longer payment arrangements are required beyond those stated above, please reach out to [email protected] to provide your requested payment plan. Your proposed payment plan will be reviewed and will require approval from the President at Oro Minor Hockey.
Registration will not be completed or will be cancelled if payment is not received be the dates listed above (or per an approved payment plan). Please ensure that you follow this policy to ensure that your registration is valid. If your registration is cancelled, your players spot will be given to the next person on the waiting list.
Players will not be allowed on the ice if full payment has not been received.
Registration Close Date
Registration will close on December 1st. We will not accept registrations after this date unless reviewed and approved by the Oro Minor Board at the next earliest monthly meeting.
Late registrations are required to pay the full registration fee, discounts are not provided for registering after the season has started.
Payment of Rep Fees
Rep Fees are due at the time of acceptance of your players spot on the rep team. Payment must be received within 5 business days of the team being selected via etransfer to [email protected]. Your player will not be rostered to your rep team until payment is received.
Collection of Late Registration Fees (Approved Payment Plans Only)
Payment plans must be strictly adhered to. Any participant that is delinquent one payment on a payment plan will be notified and given one week to catch up and remit payment and will be required to return to their payment plan. Any participant(s) delinquent two (2) or more payments will be suspended until all fees are paid in full.
Refunds
All refunds are subject to a $100 administrative cancellation fee. The only exception to this is for players that transfer to another OMHA Association in HCR.
Refund requests for any reason will be accepted until September 30th. See table below for refund amount and cancellation fee based on date of cancellation.
Beginning October 1st, requests for a refund of registration fees and lottery fee will be granted only as a result of:
(i) Residential relocation
(ii) Player becoming medically unfit to play.
Refund - Table 1
|
June 1st to August 31st
|
100% of registration and lottery fee will be refunded minus $100 administrative cancellation fee.
|
|
September 1st to 30th
|
90% of registration fee and lottery fee will be refunded minus $100 administrative cancellation fee.
|
|
October 1st to 31st
|
75% of registration fee and lottery fee will be refunded minus $100 administrative cancellation fee.
|
|
November 1st to 30th
|
50% of registration fee will be refunded minus $100 administrative cancellation. Lottery fee will not be refunded.
|
|
December 1st to last day of season
|
No refund is provided.
|
a. All players who leave the Oro Minor Hockey Association before December 1st, due to residential relocation may apply in writing to the Treasurer for a return of fees. The amount of the refund will be governed by the date on which the written request is received and shall be calculated in accordance with Table 1.
b. Any player who becomes medically unfit or receives an injury before December 1st that prevents him/her from participating in minor hockey for the rest of the season, shall be entitled to a refund based on Table 1. The amount of the refund will be governed by the date on which the injury occurred, or medical condition was noted by a physician and shall be calculated in accordance with Table 1. The player shall provide medical certification by a licensed medical practitioner in support of a refund request made on medical grounds.
c. In no event shall any player who is suspended or expelled from playing be entitled to a refund.
Collection of Tournament Fees
If the Association has paid tournament fees on behalf of a team, the Team Manager must collect the tournament fees from the players on the team and submit one full payment to: [email protected].
Teams cannot attend tournaments if fees are not paid.
Payment is due in full when teams have been chosen or assigned. You will be notified by your Team Manager of the amount required to pay for tournaments that your team has registered for.
Teams will lose practice time if payment of tournament fees have not been received on time.
Payment of Tournament Fees
Tournament Fees Paid Ahead of The Team Formation
If a tournament needs to be booked and the team has not been chosen, the coach can request for the Treasurer to send a cheque to book the tournament. These funds must be paid by the team via etransfer to the treasurer within 5 days of the team being formed.
Teams will lose practice time if payment of tournament fees have not been received on time.
Booking Tournaments After the Team Formation
If a tournament needs to be booked after a team is formed, the team has two options:
The money for the tournament is to be collected from all of the players by the Team Manager and sent in one payment via etransfer to the Treasurer. Upon receipt of the funds, the treasurer will mail the cheque to the tournament.
OR
The money for the tournament can be collected from the team and the Team Manager can pay the tournament directly.
Financial Assistance
There are several sources for financial assistance available in our area. Oro MHA recommends contacting organizations such as JumpStart and Lace ‘Em Up to find out if they may be able to help out with your hockey fees or contact the Oro MHA Sponsorship Director at [email protected].
Please be advised it is the parent’s/guardian’s responsibility to arrange payments to Oro MHA. Oro MHA cannot coordinate arrangements for financial assistance payments with third party organizations. Player registration fee must be paid in full prior to August 1st.