Policies, Procedures and Code of Conduct (Oro Thunder Minor Hockey)

PrintPolicies, Procedures and Code of Conduct

ORO MINOR HOCKEY ASSOCIATION

                                                             
POLICIES, PROCEDURES AND CODE OF CONDUCT




CODE OF CONDUCT

This Code for Conduct identifies the standard of behaviour which is expected of all Oro Minor Hockey
Association (the “Association”) members and participants, which for the purpose of this policy shall
include all players, guardians, parents, coaches, officials, volunteers, directors, officers, committee
members, convenors, team managers, trainers, administrators and employees involved in Association
activities and events.


The Association is committed to providing an environment in which all individuals are treated with
respect. Members and participants of the Association shall conduct themselves at all times in a manner
consistent with its values, which include fairness, integrity and mutual respect.

During the course of Association activities and events, members shall avoid behavior that will bring the
Association into disrepute, including but not limited to the abusive use of alcohol, the use of non-medical
drugs and the use of alcohol by minors.

Association members and participants shall at all times adhere to the Association’s policies and procedures
(as well as those of the Ontario Minor Hockey Association (the “OMHA”)), to the rules and regulations
governing Association events and activities, and to the rules and regulations governing any competitions in
which the member participates on behalf of the Association.

Members and participants of the Association shall not engage in any activity or behaviour which interferes
with a competition or with any player’s or team’s preparation for a competition, or which endangers the
safety of others.

Members of the Association shall refrain from comments or behaviours which are disrespectful, offensive,
abusive, racist or sexist. In particular, behaviour, which constitutes harassment or abuse will not be
tolerated, and will be dealt with under the OMHA Harassment and Abuse Policy.

Failure to comply with this Code of Conduct may result in disciplinary action in accordance with the
Discipline Policy of the Ontario Minor Hockey Association. Such action may result in the member losing
the privileges, which come with membership in the Oro Minor Hockey Association, including the
opportunity to participate in Association activities and events, both present and future.

Specifically, the Association and its Board of Directors will:

      • Do their best to see that all children are given the same chance to participate, regardless of
         gender, ability, ethnic background, or race
      • Make sure that all prudent, reasonable, appropriate and necessary measures are taken on an
         ongoing basis to protect the safety of all members wherever Association activities take place
      • Make sure that winning is kept in proper perspective
      • Appropriately and thoroughly screen all those who provide service on behalf of the Association,
         both before and after they are involved, seeking to have Coaches and Officials who are capable of
         promoting fair play as well as the development of good technical skills
      • Distribute, publicize, promote, and enforce the Codes of Conduct within the Association

Code of Conduct for Players

As a player, I will:

      • Make a commitment to my team by attending all practices, games, meetings, and special events,
         and by playing to the best of my ability
      • Respect my Coaches at all times. I will remember that my Coaches are providing me with the
         opportunity to learn and to play the game of hockey
      • Respect the safety of other players by playing the game within the rules at all times
      • Respect the Officials and their decisions at all times
      • Accept disciplinary action if I violate the rules or spirit of the game

Code of Conduct for Parents/Spectators

As the parent of a player, or as a spectator, I will:

      • Enroll my child for the pure enjoyment of the game and the opportunity to learn the skills of the
         sport
      • Recognize that at a hockey rink, my child’s development is in the hands of volunteers who are
         giving their time and energy for the sake of all participants
      • Respect the decisions of the Coaches, whether at practice, special events, or during a game
      • Conduct myself in an appropriate manner by being positive and encouraging to all players at all
         times
      • Encourage my child to play by the rules and to resolve conflicts without resorting to hostility,
         profanity, verbal or physical violence
      • Never verbally abuse a Coach, Assistant, Manager, Trainer, or Official. I will remember that
         they have difficult jobs and will not undermine them by contradicting, interfering, or questioning
         their character, motivation, or judgment in public. I will not engage in or encourage gossip. I
         will take concerns to the proper Association officials
      • Accept that I remain responsible, as a parent, for the safety of my child while he/she is
        participating in Association activities. I will therefore do my part to protect and enhance the
        safety of my child and others
      • Understand and accept that violation of this Code may result in disciplinary action of some kind
         up to and including revoking of membership and all rights associated with membership

Code of Conduct for Coaches and Team Personnel

I understand that as a Coach (or Assistant, manager, trainer, etc.) I am in a position of trust and authority. I
will:

       • Be reasonable when scheduling games and practices, remembering that players have other
          interests and obligations
       • Teach players to play fairly and to respect the rules, Officials, and their opponents
       • Remember that players play to have fun and must be encouraged to have confidence in
         themselves
       • Remember that participants need a Coach they can respect. I will be generous with praise and set
         a good example
       • Respect all participants, striving to be a responsible (Coach, Assistant, etc.). I recognize that I am
         in a position of trust and power, and I will do nothing to take advantage of or abuse it
       • I will do my best to be a competent (Coach), well prepared and adequately skilled. I will obtain
         proper training and will attempt to upgrade and improve my skills
       • Fulfill my obligation and responsibility toward the team and the Association, as established by the
         Association, to the best of my abilities
       • Direct comments at an individual’s performance and not at the individual
       • Not ridicule or yell at players for making mistakes or for performing poorly
       • Take reasonable steps to see that equipment and facilities are safe and appropriate to my players
       • Co-operate with the Officials and refrain from public criticism of them. I will respect the Officials
          and their responsibilities to administer the rules of the game. I will respect the fact that the
         Official may have a different point of view and I will put my concerns in writing and will send
         them to the proper individual for consideration
       • Learn the signs of harassment and abuse, and the process for responding to allegations or
         disclosures, and comply with the Association’s safety guidelines, working to prevent physical,
         emotional/verbal, and sexual harassment and abuse
      • Communicate with my players and with their parents, regularly throughout the season, so that
         everyone is clear about the rules and expectations, and so that we have a shared goal for the
         season
      • Emphasize the importance of the Players’ and Parents’ Codes, and hold my team members and
         their parents accountable for compliance
      • Recognize and accept that violations of the Code of Conduct may result in disciplinary measures
        being taken against me up to and including revoking of membership and all rights associated with
        membership


Code of Conduct for Officials

As an Association Official, I will:

       • Recognize that my position is one of a teacher and role model for fair play, especially where
         young children are concerned. I will strive to honor that role and not to abuse my position in any
         way
       • Strive to see that every player has a reasonable opportunity to perform to the best of his or her
         ability, within the limits of the rules
       • Work in cooperation with Coaches for the benefit of the game, and be open to discussion,
          constructive criticism, and will respect and consider different points of view
       • Take all reasonable measures to avoid or put an end to any situation that threatens the safety of
          players, team, team Officials, or spectators
       • Seek to maintain a healthy atmosphere and environment for competition
       • Not permit players to be intimidated by word or action. I will not tolerate unacceptable conduct
          toward myself, other Officials, players, team personnel, or spectators
       • Strive to be consistent and objective in making my calls, regardless of the personal feelings I may
          have toward a player or team
       • Strive to handle all conflicts firmly and with dignity


POLICIES AND PROCEDURES


A.  EQUIPMENT

1. It is mandatory that all Association players wear all the required approved hockey equipment per
Hockey Canada and OMHA rules, at games and practices, until they leave the playing area at the
end of activity period. Failure to comply may result in suspension of the player and team officials
by the Association.
2. Coaches and Assistants must wear protective headwear during activities on the ice in accordance
with OMHA Regulations.
3. Deliberate misuse of any Association equipment causing damage or loss, will result in a fine equal
to the replacement cost of the damaged or lost article.
4. Coaches are responsible for team jerseys and they should be kept during the season by a
designated team official in lieu of being given out to individual players. All jerseys are to be
returned at season’s end to the Associations’ Equipment Manager, unless directed otherwise in
writing.

B. FUNDRAISING

1. All fund-raising events by individual teams must have approval of the Board of
Directors. The request must be made in writing and approved by the Association’s board
prior to the fund-raising event taking place.
2. Under no circumstances will a fund-raising event be approved if it conflicts with Association
run events and/or sponsors. Teams are cautioned not to make commitments until their event
has been duly authorized.

C. COACHES SELECTION

In order to maximize the development of players by exposing them to various coaching styles and skills,
the Association prefers to see rotation of Head Coaching roles over time. A person who has served as a
Rep team Head Coach for two consecutive years will not be eligible to serve the same group of players as a
Head Coach in the following year unless approved by the Board of Directors. That person is encouraged to
serve another team in a Team Official capacity in their ineligible year.

D. POLICE BACKGROUND POLICY

All head coaches, assistant coaches, trainers, and managers must obtain a Criminal Background
Check(CBC) that includes the Vulnerable Sector Screening and Sex Registry screening. All CBC’s MUST
be submitted to the Association by September 30th.

E. INDIVIDUALS WOULD NOT BE APPROVED FOR A POSITION IN THE ASSOCIATION

The Association recognizes that some of the positions in the Association are of significant trust. People
applying for and understanding positions of trust will be subject to intense and ongoing screening and
supervision. For certain positions in the Association, a Police Record Check will be required as one
element of the screening process.

Individuals with Criminal Code convictions for the following offences within the past five years (5) will
not be accepted:

• Criminal driving offences, including impaired driving
• Drug offences under the CDSA or its predecessor
• Any violent offence, whether or not it involved weapons

Individuals convicted of any of the following Criminal Code offences, whenever convicted, are not
eligible for a position with the Association:
• Sexual assault
• Aggravated Assault
• Assault with a weapon
• Aggravated Assault
• Prohibitions or probation orders forbidding the individuals to have contact with children under the
age of 14
• Indictable criminal offences for child abuse
• Sexual exploitation
• Sexual interference
• Invitation to sexual touching
• Luring a Child
• Voyeurism
• Any offense relating to the possession or distribution of child pornography
• Possession for the Purpose of Trafficking
• Production of a Substance (as defined in the C.D.S.A.)
• Robbery
• Use of a Firearm in the Commission of an Offence
• Firearm Related Offences (with the exception of Unsafe Storage)

It should be noted that every volunteer once accepted, is obliged to inform the Association if he or she is
charged, tried or convicted of any offence under the Criminal Code or under other provincial or federal
statutes, if that offence is relative to a position of trust held by the individual.

Once accepted as a volunteer with Oro Minor Hockey Association as a coach or coaching staff, you will be
required to complete a police check every two (2) years.

F. SUSPENSIONS
Suspensions issued in accordance with the playing rules and included explicitly or implicitly in the Referee’s
report of five games or less are not subject to appeal. Suspensions of five games or more may be appealed
according to section 15.0 of the OMHA Regulations.

The Association is committed to fair play and safe play, and takes very seriously offences which detract
from normal enjoyment of the hockey program. The Board of Directors may impose additional
suspensions as it sees fit.

Any abuse of facilities or use of sticks anywhere in the arena other than on the ice surface may result in the
suspension of any person involved. All Team Officials, Convenors and Directors must discourage this
practice. Team Officials are responsible for the conduct of all team personnel.

G. GOALIE POLICY
No player known to be a goalie will be rostered on a rep team until at least two goalies have been rostered
on all other teams within the same division. A goalie affiliated (AP) to a team at a higher level within the
same division will have priority responsibility to the higher-level team for conflicting game times instead of
his rostered team as long as at least one rostered goalie is available to his rostered team. Coaches of the
goalie’s rostered and AP teams will ensure that he meets OMHA regulation 7.2.b requirement to play in
50% of league games by his rostered team.

H. REGISTRATION AND REFUNDS
1. Registration received after June 1st or payment received after June 15th in any given year shall be
subject to a $100.00 administration charge, with the exception of first year IP and Tykes that register prior
to October 1st. Split payment is subject to a $100.00 administration charge if either or both the initial
payment and post-dated cheque are received after June 15. If a player, due to late registration, has missed
part of the playing season, a reduced registration fee may be charged if the lateness in registration is
justified (ex. player just moved to the area, had been injured or ill, or had been trying out for a Junior
hockey club). Such reduced fees shall be calculated in accordance with Table 1 below:


Table 1

 Up to September 30  100 % of registration fee due
 During the month of October  15% reduction in registration fee
 During the month of November  30% reduction in registration fee
 During the month of December  50% reduction in registration fee




2. All refund requests will be accepted until August 31. Beginning September 1st, refunds will be granted
only as a result of: (i) residential relocation; (ii) the player becoming medically unfit to play; or (iii) a first
year IP or Tyke player who opts out of playing hockey for the season by October 31st; (iv) the player
chooses not to play while the division is at capacity as determined by the Board of Directors and another
player fills the spot being vacated.

i. All players who leave the Oro Minor Hockey Association before the end of the season due to
residential relocation may apply in writing to the Treasurer for a return of fees. The amount of the
refund will be governed by the date on which the written request is received and shall be
calculated in accordance with Table 2 below.

ii. Any player who becomes medically unfit or receives an injury that prevents him/her from
participating in minor hockey for the rest of the season, shall be entitled to a refund. The amount
of the refund will be governed by the date on which the injury occurred or medical condition was
noted by a physician and shall be calculated in accordance with Table 2. The player shall provide
medical certification by a licensed medical practitioner in support of a refund request made on
medical grounds.

iii. In no event shall any player who is suspended or expelled from playing be entitled to a refund.



Table 2

Up to August 31
100% of the registration
Up to September 30
90% of the registration
 During The month of October
 75% of the registration
 During the month of November
 50% of the registration
 Thereafter  None of the registration

**Lottery ticket fees will also be refunded in full; however, no fees charged for late registration will be
refunded


I. APPEAL POLICY


The Appeals Committee of the Board of Directors of the Association hears and renders decisions on appeals
submitted by Association members in regards to decisions made by the Board of Directors of the Association.

The Appeals Committee may hear legitimate complaints about the actions of board members. The
complaint must be specified in writing outlining the reasons. All members must follow the proper process
as set out in the Rules of Procedure. No member will be permitted to circumvent the process by going
directly to the Appeals Committee. The Appeals Committee will determine whether the complaint will be
heard.

Each officially convened Appeals Committee will, for the purpose of the hearing, have a triad as its official
participants. They will be the appellant (i.e. parent, player), the designated spokesperson for the Board or
Committee whose decision is being appealed; and the members of the Appeals Committee. All other
persons who are present will not be deemed to have official standing and may speak only with the
permission of the Chairperson.

At each hearing, the Chairperson will endeavour to have business conducted in the following sequence:
• Call to Order
• Introduction of Committee Members
• Introduction of Designated Spokespersons
• Appellant's presentation
• Presentation on behalf of the Board or Committee whose decision is being appealed
• Committee members’ questions to the presenters
• Rebuttal opportunities for the presenters, followed by summary statements
• Adjournment, followed by the private discussions required for the Committee members to render
a decision. The Appeals Committee has full authority to make decisions based on the case before
them.

The decision of the Appeal Committee shall be in writing.

Decisions of the Appeals Committee may be appealed to OMHA.

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